NUMBERING AND DATE DESIGNATIONS WITH LC CALL NUMBERS ON BOUND PERIODICALS
Draft 11/16/05 (revised 2/16/06)
POLICY CHANGES
Any changes in these guidelines apply only to our current serials work. We do not have to go back to change work already done and in the periodical collection. The only exception is when we are working with a set of bound volumes for some other reason, and can easily make changes in line with the new policy.
NUMBERING DESIGNATIONS
In general, follow the designation for the periodical that is found in the Voyager holdings record. However, always change foreign language designations to English language designations. We will use English language designations only:
- For volume use “v.”;
- For part use a colon (:) or “pt.” (when there is no volume number and part is all you have)
- For issue number use “no.”
- Do not use plural designations, for example, “nos.” or “vols.”
ISSUE NUMBERS
If a periodical only has issue numbers and there are no volume numbers on the piece, use “no.” as the designation, for example, no.34-38. We will no longer convert issue numbers to “v.”. (The reason for the change is that if volume numbers are added later it is easier to integrate the volume designation in chronological sequence.)
NEW PROCEDURE: If issue numbers do not repeat within each volume, but instead run continuously across volumes, we will include the issue numbers with the volume numbers with the call number. This way, if the library patron only has the issue number in their citation, they do not have to search through several volumes to find what they are looking for.
PARTS
When there is volume and part we will continue our longstanding local practice of using a colon (:) to designate “part”. For example: v.205:1 is volume 205, part 1.
We will only use the designation “pt.” when there is no volume number and “part” appears on the piece by itself.
FOREIGN LANGUAGE TERMS
Some foreign language periodicals use the word for “year” to designate “volume”. In these cases, use “v.” If the periodical is an annual and the word for “year” is being used to mean “calendar year”—add the year to the call number.
YEAR
If all you have is the chronological designation, for example, 2005--use the year with the call number, but always prefer volume, part, and number if you have them. The only exception is using the year for complex numbering irregularities (see below).
NEW SERIES
In the past, we use to use “N.S.” for new series. We will continue to use this designation. If the new series is numbered use—“N.S.1”, “N.S.2”, etc. For example:
PER
DS
101
.J58
N.S.2
v.5
NUMBERED SERIES
Use the English language abbreviation “2nd ser.”, “3rd ser.”, etc. for numbered series for journals in all languages.
INDEX
For indexes use “Index”.
SUPPLEMENT
For supplement use “Suppl.”
NUMBERING CHANGES AND IRREGULAR NUMBERING
Numbering changes are common with periodicals. When the numbering changes let the serials cataloger know so that she can add the changes to the bibliographic and holdings records. For the spine call number, follow the new designation if possible.
If the new numbering designation will not arrange the volumes in correct order—use the year instead. When preparing the bindery shipments, the Serials Coordinator should make a judgment on a case-by-case basis for these numbering irregularities and consult with the serials cataloger if she has any questions.