Cataloging on receipt procedure

• Check for book in Cataloging Module to see if we already own the book or have other editions or copies; if we do not own book:

• Look for title in OCLC – edit record if necessary; check call number against our call numbers in cataloging module

• Edit : validate – Action : update / export

• If there is already a record brought in (Firm Orders), catalog title, then:

• Check on invoice to see if our purchase order number is listed

• In Acquisitions - search orders by PO number

• If purchase order is not listed

• In Acquisitions – Bib and Holdings Info. / Search by title/ISBN

• Double click on highlighted PO line that displays

• Click on Detailed Line Item – Highlight title - Receive/Mark

• Update OCLC

• Check title in OPAC to make sure book displays properly

• If OCLC record is incomplete or there is no record, process with incomplete record or mini-bib (Add line (template); unsurpress record, and keep holdings suppressed; write item record number on paper, date, and reason (no OCLC record, inc. OCLC record) then place in book. Place with on incomplete record shelf.

• Save and Close

• Initial invoice and give to Mike

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